Administrative Assistant Vacancy

  • Full Time
  • Nairobi

Abela Studio Agencies

Job Summary

Our client in an IT Solutions company is in urgent need of a qualified individual to work as an administrator in their company

Minimum Qualification: Bachelor
Experience Level: Entry level
Experience Length: 2 years

Job Description


o Undergraduate degree in business administration or finance related course

o Professional qualification: CPA

o Minimum of 2 years’ experience in a busy organization

o Computer literate: Proficiency in word, Excel and power point.

o Strong analytical and communication skills

o Team player and agile/proactive to learn

o Ability to work under pressure with strict deadlines

Job Description

Facilitate the servicing of Fire Extinguishers and Vehicle extinguishers.
Ensure all Utility Bills as listed are paid in time.

– Power Meter

– Office Water

– Zuku A/C

– Safaricom Postpaid Lines

– Airtel Postpaid Lines

– Telkom Lines:

– Staff Prepaid Lines

– Access Kenya Internet

Ensure outsourced services contracts are renewed in time.
Facilitate the repairs of all furniture & fittings
Assist in carrying out checks on Screws on Stairs to Gazebo and Old Sales Admin Office for repairs & maintenance.
Audit of Office Supplies (Kitchen, Newspaper, Milk, Bread) & report findings to FM.
Ensure payment of Nairobi County Government Parking Fee
Ensure that all business trade licenses are renewed.
Ensure that entire offices and the compound is clean & tidy.
Ensure the renewal of licensing and regulation of motor vehicles as per NTSA website.
Ensure that outsourced services are done in time Pest control (quarterly), sanitary bins (delivered bi-monthly), seat sanitizers (delivered monthly)
Ensure the availability of cleaning supplies and timely General Cleaning
Ensure the audit of Kitchen records (milk delivered, bread delivered, number of utensils, etc.).
Ensure the availability of Water Purchase for division & main office.
Ensure the opening and closing of the offices daily and on time.
Assist the FM in Overseeing the organization of internal events
Assist the FM with the supervision of all outsourced personnel.

Note: Applicants wishing to be registered on the ABELA database may be required to pay a fee.

Our recruitment terms and conditions apply.



If you believe that you can clearly demonstrate your abilities to meet the relevant criteria for this position, then please submit your application letter, attach your CV, certificates and letters of referee NOT LATER THAN 6TH July 2018 by using this url/website.