Library Assistant Vacancy

  • Full Time
  • Nairobi

African Economic Research Consortium (AERC)

Job Description

Short Term Contract (5 Months)

The African Economic Research Consortium (AERC) is a not-for-profit Pan-African institution, dedicated for the last 29 years to enabling the advancement of economic policy research and graduate training in sub-Saharan Africa (SSA).

The AERC’s mandate and strategic intent is built on the premise that sustained development in SSA requires well-trained, locally based professional economists.

AERC is seeking to recruit a suitably qualified individual to fill the position of Library Assistant, to assist the Training Programme at the Joint Facility of Electives (JFE).

The JFE is an intensive teaching environment that offers a full range of elective courses at Masters and PhD level for students from various participating universities in SSA. Apart from encouraging a more efficient use of resources, the JFE offers an ideal environment for networking and a structured exchange of people, ideas, materials and methods that reduce isolation and stimulate continued growth and collective improvement in quality.

Each year, from late June to early November, eligible universities send their post-graduate students to the JFE to be taught elective courses by a team of internationally-recruited visiting lecturers/professors.

The JFE admits approximately 70 Masters and 30 PhD students after their successful completion of core courses in their home universities. This year, the JFE will be held at the Kenya School of Monetary Studies (KSMS) from June 23 to November 4, 2018.

The Library Assistant assists with the day-to-day operation of the JFE library in a manner that is responsive to the information needs of the various JFE programme participants including visiting lecturers/professors, students, AERC staff and other authorized library users.

The Library Assistant ensures that the JFE library circulation, inquiry and stock management functions run effectively and efficiently in meeting the targeted user needs. The holder of the position also assists in the setting up and closure of the JFE programme, and provides administrative support to the programmes.

Key Tasks and Responsibilities

Assists in setting up and closure of the JFE programme;
Processing of library books (ordering, classifying, bar-coding, cataloguing, indexing and input to electronic library system) for access by JFE programme participants and in updating of JFE Library database;
Ordering, cataloguing, storing and retrieval of research, reference and training materials needed for the programme;
Updating of signage and book labels, and compilation of reading materials both electronically and in print/hard copy and photocopying of course materials for the participants and the secretariat;
Stock-takes and maintains proper records or data about the individual library users and partnering organizations, etc.;
Provides reference service and internet-based research assistance to visiting lecturers, students and other authorized library users;
Assists with access to journal subscriptions, both print and electronic;
Assists with invigilation of JFE examinations and undertakes other tasks assigned by the JFE/SFSE Programme Administrator from time to time.

Qualifications / Requirements:

Bachelor’s Degree in Library or Information Sciences;
At least 3 years’ relevant experience, preferably in a busy international environment;
In-depth knowledge of and hands-on experience with library software systems;
Highly skilled in use of databases; with good computer skills in MS Office;
Ability to work under pressure and meet strict deadlines;
Flexibility and willingness to work for long hours and to reside at the facility for 4 months.

How to Apply

Interested candidates should submit their application with a detailed CV, including email and telephone contacts by Monday 11th June 2018 .