Administrative Assistant Va

  • Full Time
  • Nairobi

Aga Khan University

Job Description
Department: Office of the Dean
Entity: School of Nursing and Midwifery

Introduction
The Aga Khan University School of Nursing and Midwifery (SONAM) in Kenya and East Africa is a vibrant academic community dedicated to the provision of transformational learning, teaching and research that makes a leading contribution to improving the health and well-being of communities. Teaching faculty are all engaged in active clinical practice, research, and professional leadership with a specialty focus on delivery of upgrade programmes for working nurses and midwives. The School is currently in the final stages of CUE (Commission of University Education) programme accreditation and start-up processes for a Bachelor of Science in Midwifery (BScM).

Applications are invited from appropriately qualified candidates for the above position based in Nairobi Kenya. The successful candidate will work in a shared position supporting the co-located offices of Dean, Aga Khan University School of Nursing and Midwifery (SONAM) and Academic Head for SONAM, Kenya. Reporting to the Regional Executive Officer, he/she will be responsible for providing secretarial support and managing administrative duties for both offices

Responsibilities

Effectively manage the work schedule/calendars, ensuring regular communication to all concerned for the Dean, EA and Academic Head, Kenya.
Perform basic office administrative duties assigned including photocopying and meeting minute taking
Manage phone calls and correspondences (emails, letters, packages etc)
Schedule venues for meetings and workshops. Prepare documents and materials for attendees
Coordinate and arrange travel, accommodation and ground transportation for visitors, faculty and staff according to University policies
Coordinate catering services as required
Ensure timely reimbursements for travel related expenses
Efficient and timely management of all physical and electronic files
Other administrative duties as may be assigned

Requirements

Diploma in secretarial studies or Bachelor’s degree in business administration or related field with a minimum of 3 to 5 years’ working in a secretarial support role
Proven competence in working with Microsoft Office Software
Excellent communication skills including written and oral English
Attention to detail and the ability to work in a fast paced environment with competing priorities
A good understanding of working across multiple time zones
A high sense of integrity and confidentiality

To Apply

​Your application together with a detailed Curriculum Vitae, the names of three referees, telephone contact, e-mail address and copies of certificates should be sent to, the Manager, Human Resources, Aga Khan University’s Campus Nairobi, Kenya. P. O. Box 30270-00100 or by email to [email protected]

Applications by email are preferred. Only short listed candidates will be contacted

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