Proposal Development and Grants Coordinator Vacancy

  • Full Time
  • Nairobi

American Refugee Committee

Proposal Development and Grants Coordinator, Nairobi, Kenya
Organization: American Refugee Committee
Country: Kenya
City: Nairobi, Kenya
Office: American Refugee Committee in Nairobi

Grant Writing/Management Nairobi, Kenya


Proposal Development and Grants Coordinator | Somalia

Reports to Country Director | Full time |

Who We Are

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced.

For the past 40 years, we’ve called ourselves American Refugee Committee, an organization known for providing quality care to millions of refugees worldwide. But the truth is, we serve many different people – refugees to be sure, but trafficked people, displaced people, and marginalized communities, too – anyone in the world searching for a way to help. And through all the years and conversations we’ve had with the people we serve, we’ve heard the same thing time and time again – refugee is not a label we want.

We’re listening. And now, we’re taking off the nametag American Refugee Committee and becoming Alight.

Becoming Alight is a journey – we haven’t arrived yet. We’re immersing ourselves in the work of pioneering a new kind of human institution. One that exists to unleash abundance, that’s committed to providing and designing human-worthy services. We’re making proximity to our customers our guiding star, democratizing co-design of programs and projects – because everyone has the power to change their future.

We’re only building on the conversations we’ve had, the insights we’ve gained, and the breakthroughs we’ve made over the past 40 years. And although we’re committed to this journey to fully explore what it means to be a humanitarian organization for the 21st Century, we will continue the same critical work we’ve always done – providing health care, clean water, shelter, protection and economic opportunities to more than

5 million people in 17 countries each year. Alight only allows us to do even more, to do better, for all different kinds of people in different kinds of ways. To fully embrace the abundance of everyday people, and to bring everyone along for the ride.
If you are looking for a job, look elsewhere. If you are looking for a place where you can unleash your creativity, leverage your experience and that of those around you, we invite you to join us. We expect and reward disruption, transcendence and change making.

What we do in Somalia

ARC International is an entrepreneurial humanitarian and development organization that assists displaced people to move from vulnerability to resilience, from impoverishment to a basic level of well-being, and from exclusion to inclusion.

The overall objective of ARC International’s Somalia/Somaliland program is to broaden opportunities for disadvantaged communities in (particularly women and youth) to pursue a secure and sustainable livelihood; create an environment that enables social and economic re-integration of Somali youth into society through technical, vocational and leadership skills development that enables young people to secure gainful employment; sustainably rehabilitate through social transformation and economic empowerment; respond to recurring emergencies and help build resiliency of communities through strengthening of existing social services such as health and water facilities/structures and support creation of durable solutions for returnees to Somalia through a set of integrated activities aimed at socio-economic reintegration into their country and communities of origin.

About the Role

The Proposal Development & Grants Coordinator will play a leading role in program development and shall lead the proposal development process and ensuring delivery of quality proposals to donors. The Position will also lead grant management systems and donor compliance providing efficient and effective management of the program’s overall grant portfolio. The position is member of the country program core Senior Management Team and responsible for ensuring quality grant management including burn rates, developing the grant management capacity of staff, ensuring compliance with donor and internal organization requirements, coordinating grant information management and ensuring timely, quality reporting

Your Day to Day Responsibilities

Proposal Development (Design and Writing) – 40%

Working in collaboration with the Country Director, proactively identify opportunities for new programming initiatives and funding to support them.
Ensure that new proposals promote high quality programming by responding to identified needs, taking account of recognized best practices, minimum standards and lessons learned from earlier programs.
Ensure programs are designed according to ARC and industry best practices and ARC program framework.
In coordination with the Country Director, Area Managers and Program Coordinators, lead the proposal development process.
Assist in the development of an integrated program strategy.
Disseminate donor and ARC standards to relevant personnel at the beginning of the process.
Ensure that information is provided in a timely fashion and relevant staff is involved in the proposal development process.
Verify completeness of proposals and adherence to donor and ARC standards.
Work with the appropriate HQ Program Development Advisors and Technical leads on proposals.
Work with HQ technical leads in the development of relevant programming frameworks.
Grant Management Systems and Donor Compliance – 30

Ensure full compliance with ARCs minimum operating standards for grant management and work with implementing partners.
Organize and lead grant opening, mid-term review and closure meetings.
Monitor and enable budget holders’ utilization of ARC processes and tools to ensure achievement of targeted burn rates for all grants.
Compile and analyze grant portfolio data using such approaches and tools as: detailed implementation plans; spending projections; burn rates; cost coverage; donor mapping; fund tracking, etc.
Promote excellence in programs through ongoing programmatic and strategic support for field-based program staff, including the development of M&E systems.
Coordinate grant management processes and requirements between staff in field offices, Nairobi and headquarters.
With the support of the Country Director and Finance Controller, maintain a culture of accountability among budget holders.
Provide technical support to assess donor eligibility/allowability of planned expenditures and identify related compliance requirements.
Maintain and manage the grant filing system to ensure that it provides easy and immediate access to information.
Maintain a grant management database.
Reporting and Documentation -20%

Managing internal and external reporting schedules and program management/tracking tools
Conduct monthly program reviews with relevant programs staff and updating necessary project design documentation
Ensuring all field report drafts are produced on time and are consistently of a high quality
Review and Finalization of necessary monthly, quarterly and annual reports for submission to Donor.
Coordinating with Communications to ensure compilation and dissemination of all required reports and data and documentation of success stories/innovation for sharing across the organisation
Development and maintenance of effective information database on projects, provided resource and necessary support for program inputs, outputs, and proposal development.
Staff Capacity Building – 10%

Ensure budget holders, finance, and field staff have the knowledge and tools to comply with donor requirements and ARC grant management guidelines.
Conduct regular visits to field offices and project sites to monitor performance and identify needs for ongoing capacity building in grant management.
Develop and roll out donor compliance checklists as needed.
The skills and experience we’re seeking

Minimum of 7 years’ experience with humanitarian and development programs in complex emergency or post-conflict settings.
Master’s degree in a relevant field (International Development, program planning and management).
Demonstrated experience in program development (both humanitarian and development programs), grant management, monitoring and evaluation, team building, and strategy setting.
Experience working closely with and building the capacity of national program managers.
Strong coordination and leadership skills with proven ability to work across multiple technical areas simultaneously, supporting multiple staff members.
Experience working with donors (OFDA, USAID, UNHCR, BPRM, DIFD, CIDA, SIDA), international and national NGOs, and government agencies.
Excellent interpersonal skills and representation experience.
Fluency in written and spoken English.
Strong report writing and documentation skills.
Qualities top candidates will possess

Willingness to work in multi-cultural setting.
Willingness to travel to field sites and communities on a regular basis.
Excellent interpersonal skills; ability to talk with high-level officials, as well as community members.
Demonstrated experience and knowledge in participatory techniques and methodologies.
Strong personal commitment to gender equality.
Experience in supervising both expatriate and national staff and strong mentoring capacity.
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