Personal Assistant Vacancy

  • Full Time
  • Busia

Busia County Government

Job Description

VACANCIES IN THE OFFICE OF THE GOVERNOR ADVERTISEMENT OF VACANCIES

Pursuant to Article 235(1) (b) of the Constitution of Kenya, 2010, and Section 59(1) (b) of the County Governments Act, 2012, the County Public Service Board of Busia would like to employ interested and qualified Persons to fill the following Positions in the Office of Governor.

JOBS AND APPOINTMENT SPECIFICATIONS

PERSONAL ASSISTANT JOB GROUP “L”-(ONE POST)

Duties and Responsibilities

Reporting to the Governor, the Personal Assistant will provide him with executive assistance and offering the required linkage to customer care and communication with the Governor’s clients, employees, visitors and the public in general.
managing appointments, correspondence and maintaining the diary;
Setting up meetings;
managing the affairs of the Governor’s office;
Maintain the Governor’s diary, book appointments and coordinate his meetings
Coordinate travel arrangements for the Governor and his family
Utilize the IT skills and other electronic tools to prepare presentations.
Research, compile and summarize information to respond to various inquiries from internal and external clients.
Provide logistical support for the Governor, corporate meetings and external events.
Prepare the Governor’s speech and drafting of both internal and external communications.
Establishing and maintain proper record and archiving system for the Governor’s office.
Any other duties that may be assigned by the Governor

(a) Requirements for Appointment

Be a Kenyan citizen
Be a holder of at least a first degree from a university recognized in Kenya with a bias in Business Administration and/or Public Relations.
Have knowledge, experience and distinguished career of not less than five years;
Ability to work independently, and support the Governor’s business operations.
Excellent public relations, written and spoken English. Foreign language is a plus
Proficiency in ICT, excellent communication and report writing skills, ability to work long hours and under pressure in meeting strict deadlines.
Exhibit strong problem-solving and research abilities and the flexibility to coordinate various functions.
Knowledge of Corporate Administrative and Office Management Systems
Provide administrative support, maintain records and generate reports with high level of integrity and discretion
satisfy the requirement of chapter six of the constitution;

NOTE:

Application should reach the Secretary/CEO Public service Board on or before 4th June 2018

Applicants are required to obtain clearance from the following institutions

Criminal Investigations Department(CID)
Higher Education Loans Board(HELB)
Kenya Revenue Authority(KRA)
Ethics And Anti-Corruption Commission(EACC)

.