Our client, a medium-sized hotel and conferencing facility in Nairobi, seeks to hire an Executive Assistant to provide support to the Director.
Minimum Qualification: Bachelor
Experience Level: Mid level
Experience Length: 3 years
Reporting to: Director
Gross Salary: 50-60K
Responsibilities for the Executive Assistant Job
Maintain the Director’s diary and personal obligations
Manage day-to-day administrative activities of the Director’s office by setting and monitoring schedules, organizing the incoming flow of work and following-up to ensure timely responses.
Receives visitors on behalf of the Director, using discretion as to who should be seen immediately or redirected to other offices.
Receives and prioritizes Director’s correspondence and takes action.
Act as a liaison between the Director office and all parties both internal and external
Manage the communication in and out of the Director’s office
Attend board meetings and other company meetings at the invite of the Director to track and manage agreed deliverables
Produce all necessary documents, briefing papers, reports and presentations for the Director
Represent the Director in Staff meetings or Client meetings when required
Conduct relevant market research to gain in depth knowledge of the industry trends in order to support new business prospects
Manage the corporate communications on behalf of the Director
Arrange travel schedule and prompt reservations for Director
Organize for all seminars, Board meetings and discussions for the Director
Oversee the management of all contractual engagements with clients, partners and other stakeholders
Any other duty assigned by the Director.
Executive Assistant Job Qualifications
Bachelor’s degree in Business Administration and related fields
At least 3 years’ experience in a similar position
Proficient knowledge of Microsoft applications
Good command of English & Kiswahili – written and spoken.
Good communication and command of English Kiswahili -written and spoken
Ability to adapt to different work environments
Attentive to details/thorough etc
Excellent organizational and coordination skills
Ability to interact with high level individual personalities
Strong sense of initiative
Good problem solving & time management skills
Culturally sensitive and ability to adapt easily
To apply for this job please visit www.corporatestaffing.co.ke.