Accounts Assistant Vacancy


Job Description

LOCATION: Kakamega

Job Summary

To support the Accountants in ensuring that financial and accounting operations of the EGPAF Field Office are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds

Key Responsibilities

1. Accounts Payables

Assist in timely processing of staff advances for travel and activities
Assist in timely processing of activities participants’ mobile payments
Assist in Processing of supplier invoices within agreed timelines

2. Accounts Receivable

Assists in collection and review of Field Expense Reports, ensuring the validity and accuracy of all submitted expenses
Assists in accurate posting of the advances liquidating expenses to QuickBooks

3. Cash/Bank Management

Conducts surprise cash counts
Ensure timely banking of any unspent amounts refunded by staff as well as any cheques written in favor of the foundation for various transactions.

4. Statutory Requirements

Ensure all statutory remittances are paid on time, and that accurate amounts are paid
Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny.

5. Monthly Reporting activities

Timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
Ensure field offices meets all reporting deadlines for Quick Books end of the month Reports

6. Other Responsibilities

Support the Audit/Compliance Review Exercises
Any other work related duties as may be assigned

Required skills and experience:

Minimum Diploma in related Business Field or CPA IV or equivalent
Excellent communication skills
Well developed interpersonal skills
Strong work ethic and ability and willingness to work long hours
Able to work in team settings and willingness to learn
Cross-cultural competence as demonstrated by confidence and ability to make relevant presen


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