Admin Assistant Vacancy


Job Description

Job Purpose

Under the supervision of the Program Manager, the Administrative Assistant will be responsible for providing professional administration and logistical support to the Project.

Essential Duties and Responsibilities

Key Responsibilities:

Work in close collaboration and cooperation with the other project staff to deliver on all the office administrative needs e.g. supplies
Responsible for the day-to-day logistics of program trainings/workshops, management/tracking of the Field office program advances and monitoring/audit of sites/facilities suppliers and inventories.
Front desk backstop in the absence of the receptionist
Responsible for office hygiene – thorough cleaning, periodic fumigation, garbage collection contracts, office utilities, etc.
Perform other work related duties and responsibilities as may be assigned

Specific Duties and Responsibilities:

Key Responsibilities

Planning and scheduling meetings and appointments
Record, compile, transcribe and distribute minutes of meetings
Coordinate the logistics for workshops, seminars and trainings
Facilitate hotel bookings, transportation, logistics and other travel needs for field staff.
Provide logistical and clerical support to the program staff as needed
Organizing and maintaining files and records

Qualifications & Competences

Relevant university degree is required from a reputable institution.
Candidates should have a minimum of 3 years working experience in similar role.
Excellent computer skills.

Personal Characteristics

Objective and high in integrity
Good analytical skills
Team player
Able to maintain confidentiality at all times
Excellent communication skills (written & verbal


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