Project Assistant Vacancy

  • Full Time
  • Nairobi


Job Purpose

To provide assistant to Finance/Administrative Assistance in administering the finance and administration tasks of EGPAF Field office by providing program/training workshops logistics, accounting and administrative support and in addition, implement administrative procedures to ensure cost effective and timely handling of business administrative issues.

Essential Duties and Responsibilities

Key Responsibilities:

Work towards the achievement of the Foundation’s goals efficiently and effectively
Work in close collaboration and cooperation with the other project Finance/Admin Assistant staff, Nairobi based Office Administrator and Finance/HR Manager.
Responsible for the day to day logistics of program trainings/workshops, management/tracking of the Field office program advances and monitoring/audit of sites/facilities suppliers and inventories.
Perform other work related duties and responsibilities as may be assigned by the Field office Finance/Admin Assistant.

Specific Duties and Responsibilities:

To provide administrative logistics needed for the management of program trainings and workshops.
To provide assistance in handling and management of field office travel and program advances.
To ensure that all financial returns received from the sites/facilities and field staff are complete, accurate and timely.
To maintain updated field advances data tracking spreadsheet.
To ensure that all checks issued by the field office are dispatched to vendors and obtain receipt thereof.
To monitor/audit the use of funds advanced to the sites/facilities
To review and evaluate cash advance request submitted by sites/facilities.
To maintain electronic advance data base to track program advances.
To coordinate the logistics for workshops, seminars and trainings
To facilitate hotel bookings, transportation, logistics and other travel needs for field staff.
To provide logistical and clerical support to the program staff as needed
To assist in ensuring that all supplies to the facilities are well a counted for and recorded in the facility supply inventory register.

Minimum Requirements

Minimum Degree in related Business Field;
CPA II or equivalent
Experience working in a donor funded project will be an advantage
Excellent communication skills
Well-developed interpersonal skills
Strong work ethic and ability and willingness to work long hours
Able to work in team settings and willingness to learn
Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences


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