Recruitment Coordinator Vacancy

  • Full Time
  • Nairobi

International Rescue Committe

Job Description

Requisition ID: req1497

Job Title: Recruiting Administrator, Global Recruitment

Sector: Human Resources

Employment Category: Regular

Employment Type: Full-Time

Location: Kenya

Job Description

Job Overview/Summary:The Recruiting Administrator supports the Global Recruitment team in various capacities. In particular he/she works with the recruiters to post roles, create offer letters and consultant contracts, manage vendor partnerships, and new hire onboarding into expat assignments. This is a perfect learning ground to learn more about recruiting and understand the various phases of the hiring process. He/she liaises with recruiters, other HR team members, finance and payroll, global supply chain, as well as other administrative staff as well as HR leads in a wide variety of countries.

Major Responsibilities:

Manage and send welcome email to new hires along with hire letters and new hire documentation
Collect and review all new hire paperwork for international staff, working closely with recruiters on promotions, transfers in a timely manner to ensure timely processing for payroll
Follow up and communicate to new hires on missing paperwork
Provide support to Recruiters scheduling interviews, travel arrangements and processing of travel expense reimbursements for candidates
Process temporary housing requests for headquarter new hires as requested
Process background checks for interns and candidates as requested
Open and post requisitions in Cornerstone (ATS)
Become expert in Cornerstone usage with ability to guide recruiters, candidates, and hiring managers when needed
Provide back up support to other Recruiting Administrator when needed for leave coverage
Pro-actively suggest process improvement to enhance efficiency and effectiveness of team
Other projects as assigned

Key Working Relationships:

Position Reports to: Senior Director – Global Recruitment
Indirect Reporting: Serah Chavangi (by location)
Other internal and external contacts: HR, payroll, finance, and administrative colleagues across the organization, and candidates

Job Requirements:

Education: undergraduate degree strongly preferred

Work Experience: At least 3 years of stable administrative experience, preferably HR, supporting multiple people in a large corporate and professional environment

Demonstrated Skills and Competencies:

· Proficiency in MS Word, Excel, PowerPoint, Outlook and email/internet

· Exceptional judgment in maintaining confidentiality of employee and candidate information

· Outstanding customer service as well as problem solving skills with a positive, “can-do” approach to work

· Excellent interpersonal and communication skills and the ability to work effectively in a multi-cultural environment

· Attention to detail, organizational and prioritization skills

· Ability to work in fast-paced environment and handle a high volume of requests in an effective and timely manner

· Ability to work in a complex, matrixed environment with tight deadlines and evolving administrative processes

Language Skills: French and/or Arabic a plus


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