Job Description :-
Manage the daily functionality of the base, ensure utilities, food and other supplies are available, and that all other requirements are in place.
Coordinate the routine maintenance of base infrastructure and equipment, repair items as quickly as possible using the most cost-effective solution.
Liaise with external contacts, such as landlords, utility companies, local tradesmen and contractors, service providers, etc, ensuring services are delivered on time and on budget.
Welcome and brief new Medair staff and visitors to the base, plan for their arrival by preparing food and accommodation, arranging transportation if required and ensuring they have all the information needed for their stay.
Support the Finance officer and ensure all finance procedures are being correctly followed.
Monitor base expenditure, ensuring the correct procedures are followed and that all payments are in line with base budgets.
Support the HR officer to ensure recruitment is done correctly, and the recruitment tracker is accurately updated on a weekly basis.
Support the HR officer to ensure payroll and record keeping of attendance and medical allowances are done correctly, and the national staff plan is accurately updated monthly.
Support the HR officer to ensure HR documents are timely, correctly dealt with and filed following Medair filing procedures that allows for easy retrieval, including policy docs, objectives/appraisal docs, leave/medical docs, training docs, disciplinary docs, etc.
Support the HR officer to ensure all staff receive adequate briefing and that complaints are dealt with adequately to succeed in their work.
Draw up, manage contract overviews and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed.
Submit accurate and timely internal reports as required by field management and Juba support office and contribute on request to external reports.
Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of base-related activities and requirements.
Develop positive relationships with stakeholders, representing Medair and ensuring good co-operation.
Manage and oversee the programme base staff including recruitment, day-to-day management, development and training, appraisal, etc.
On occasions work with casual labour (including hiring, co-ordinating workload and payment) to achieve specific, time-bound tasks.
Team Spiritual Life
Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
Encouraged to join and contribute
To apply for this job please visit www.brightermonday.co.ke.