Records Management Vacancy

  • Full Time
  • Nairobi

Kenya Dairy Board

Job Description

Kenya Dairy Board is a State Corporation established in 1958, under the Dairy Industry Act Cap. 336 Laws of Kenya. The Board is charged with the responsibility to provide for improvement and control of the dairy industry and its products and to ensure the adoption of measures and practices designed to promote greatest efficiency in the dairy industry.

The Board is seeking to offer opportunities to qualified professionals who are focused, organised and result oriented in the following positions:

RECORDS MANAGEMENT OFFICER, JOB GRADE KDB 6 (1 Post)

MAIN JOB FUNCTION:

The main role for this position is to assist in organising, maintenance and protection of Board’s information databases in both soft and hard form, and ensuring information needed is retrievable, authentic and accurate.

RESPONSIBILITIES:

Duties and responsibilities will entail:

Receiving, recording and dispatching all correspondences appropriately;
Ensuring that letters and other documents are appropriately filed and marked to action officers;
Up-Dating and maintaining up-to-date file movement records;
Controlling, opening of files, renewing file covers and updating file index;
Ascertaining the general cleanliness of the registry;
Proper handling of documents, pending correspondence and bring-ups
Initiating appraisal and disposal of files/documents in liaison with National Archives and Documentation Services;
Ensuring security of information, documents, files and office equipment; and
Mentoring staff.

REQUIRED QUALIFICATIONS

Have a Bachelor’s Degree in any of the following disciplines:- Information Science Management, Archives and Records Management or any other relevant and equivalent qualifications from a recognized Institution;
Minimum of five years’ experience in a relevant field two of which must have been in a supervisory level;
Be proficient in computer applications;
Fulfil the requirements of Chapter Six of the Constitution.

KEY COMPETENCIES:

The ideal candidate should possess the following qualities

Knowledge of office procedures including record management systems;
Understanding of Information Systems Security Management (ISO 27001 ISMS) will be an added advantage;
Ability to write and communicate effectively;
Ability to acquire and retain knowledge; and
Good judgement, organization and time management.

HOW TO APPLY

Application accompanied by a detailed CV containing academic qualifications, email addresses, day telephone contacts as well as copies of relevant certificates, testimonials, national identification card are invited from persons qualified for the above positions.

The applicants should also provide names, telephone numbers and contact addresses of a least two referees who are knowledgeable about their competence and area of specialization. The applicant should request their referees to submit their references directly to the undersigned.

Application and referees confidential report on the applicant’s suitability for the job should only be submitted online via email on or before midnight of 19th June 2018 to [email protected] addressed to:

THE MANAGING DIRECTOR,

KENYA DAIRY BOARD,

HEADQUARTER OFFICE,

NSSF BUILDING, BLOCK “A”, EASTERN WING 10TH FLOOR

P.O BOX 30406-00100,

NAIROBI

.