EXECUTIVE SECRETARY- NKCC/HR.12/ES/22/02/2019
Administration of the Managing Director & Chief Executive Officer’s Office
Attending to all issues appertaining to the Managing Directors office and taking
orders from him.
Managing and maintaining the Managing Directors schedules by highlighting
activities, updating and managing his diary and keeping the Managing Director
informed of the same.
Managing MD’s calendar requiring interaction with both internal and external
executives to coordinate a variety of complex executive meetings and activities.
Performing standard office procedures such as appointments, processing mails,
answering phone calls and ordering supplies.
Preparing reports, memos letters and other documents as requested by the
Reading and analyzing incoming memos submission and reports to determine
their significance and plan their distribution.
Receiving visitors and determining whether they should be given access to the
Acting as a link between the Managing Director and Heads of departments
Ensuring mail is received, sorted and dispatched to the various offices on a daily
Responding to visitors and callers promptly and courteously
Managing the senior management files in a private and confidential manner.
Ensuring all correspondence is prepared on a daily basis.
Ensuring filing of documents on a daily basis
Managing the Board of Directors in liaison with the Company Secretary
Any other duties as assigned by immediate supervisor
Bachelors’ Degree in Secretarial Studies / Business Administration or related
Diploma in Public Relations & Communication
Six (6) years’ experience in a similar position in a busy environment preferably a
Excellent interpersonal and communication skills
Well-developed planning and organizing skills
Proficient with office computer applications
Time management skills and attention to detail
Demonstrated supervisory skills
Excellent shorthand skills and typing speed of 50w/m
Visit our website www.newkcc.co.ke for detailed job descriptions.
If you meet the above requirements, please send HARD COPIES of your applications
quoting the Name and Reference Number of position applied for on the covering
letter and envelop, together with detailed Curriculum Vitae, indicating current salary,
copies of certificates, testimonials and contacts of at least three references and daytime
telephone contacts to:
The Chief Manager, Human Resource & Administration
New Kenya Co-operative Creameries Ltd.
P.O. Box 30131 – 00100
Please note that all applications SHOULD BE sent through the above address
ONLY and NOT later than 8th March 2019 by 5 p.m.
‘New KCC is an equal opportunity Employer and persons with disability are
encouraged to apply.”