Senior Financial Planning & Reporting Coordinator Vacancy

  • Contract
  • Full Time
  • Nairobi

Save the Children

Senior Financial Planning & Reporting Coordinator Vacancy

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. In total, we employ around 184 staff and had an operating annual budget in 2019 of approximately US$ 12.4 million. In 2016, Save the Children established a new project office in Madagascar whose operations the Kenya CO manages.

Role Purpose:

The role holder will support the Head of Finance in developing and implementing the financial strategy of Kenya Country Office. The overall responsibility is the Budgeting & Reporting function with a particular focus on providing excellent financial business partnering services to the program implementation team. They will also be responsible for ensuring best in class financial management at field office level – including leadership in respect to capacity building; implementing efficient & effective processes and improving. Ensuring compliance with internal control systems. The Senior Financial Planning and Reporting Coordinator will also be strongly involved in SCI global change projects (HPO), ensuring that the financial component of these projects is successfully implemented.

Work Location: Nairobi.

Nationality: Kenya Nationals only

KEY AREAS OF ACCOUNTABILITY:

Financial Planning & Reporting

Act as the key strategic Finance Business Partner to the Head of Finance and Program Implementation team to support key decision-making.
Ownership of the master budget process at Country Office and Field levels – ensuring proactive decision making, the efficient and effective allocation of resources, and financial sustainability (zero gap)
Provide financial expertise to the donor budget proposal process to ensure proposals are high quality; reflect the needs on the ground; include the necessary shared costs.
Working with the program implementation team to phase and realign budgets.
Providing high quality weekly and monthly financial BvA reports
Mitigate the risk of donor disallowances by ensuring that awards are proactively managed and closed out effectively from a financial perspective
Ensure budget holders understand their responsibilities (e.g., through training and capacity building).
Gifts-in-Kind: work closely with budget holders and the Supply Chain team to ensure high quality financial management and reporting.
Identify and effectively manage all key risks, especially financial, related to delivering the Country Office program
Provide value added ad hoc financial analysis to budget holders to inform decision making
Ensure that DEAs are created on timely basis, and the budgets are uploaded in agresso on a timely basis.
Partnership Development and Management

Undertaking capacity assessment of partners’ organisation in order to identify capacity gaps and areas of support that the partners will require for effective implementation of the programme financial management requirements and ensuring they are trained on the same.
Undertake regular support visits to the partners organizations to discuss financial and operational issues/progress and identify ways in which SCI Kenya can provide the needed support.
Support the development of partners’ project budgets, work plan, cash transfer plans and procurement plans.
Support partners external audit exercise and follow up to ensure that the auditors’ recommendations are followed up and implemented.
Monitor and follow up the implementation of the agreed work plan and budget to ensure that the programme objectives are being realized in accordance to the programme and partnership agreement and take the necessary actions for any identified deviations.
Field Operations Finance

Ensuring best in class financial management at field office level where applicable – including leadership in respect to recruitment and succession planning; capacity building; implementing efficient & effective processes and accounting systems; improving and ensuring compliance with internal controls. This should include regular visits to the field locations.
Staff Leadership, Mentorship, and Development

Ensure appropriate staffing and efficient & effective organisation design within the Budgeting & Reporting teams.
Ensure that all staff understand and are empowered to perform their role.
Manage team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly and document progress in line with the performance.
Participate in training and professional development of team as part of the wider staff development strategy.
Performance Management :
o Effective use of the Performance Management System including the establishment of clear, measureable objectives; ongoing feedback; periodic reviews; and fair and unbiased evaluations;

o Coaching, mentoring and other developmental opportunities;

o Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans

QUALIFICATIONS AND EXPERIENCE

Essential

Minimum of 5 years management experience in a corporate or an NGO environment, of which three at a management level within a finance department
Strategic mind-set with the ability to lead, inspire and achieve results in a challenging context
Strong team player
Excellent inter-personal skills and able to communicate with diverse set of stakeholders
Strong analytical, decision making and strategic planning skills with the ability articulate complex information in an easy to understand manner
Solutions focused with ability to identify weaknesses and drive continuous improvement
Ability to prioritise, plan ahead, and manage a complex and diverse workload with tight deadlines
Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff.
Self-starter who is willing to go the extra mile to get the job done
Excellent understanding of business and financial planning including strategic modelling.
Excellent understanding of budgeting and budget management.
Excellent understanding of financial systems and procedures.
Excellent understanding of computerised accounts packages, Excel, PowerPoint and Word.
A full appreciation of the value of co-operation, both internationally and within a team environment.
Understanding of Save the Children’s vision, mission, and a commitment to its objectives and values.
Written and verbal fluency in English
Desirable

4 years’ Experience within the NGO / charities sector
Experience of working in an emergency context.
Understanding of major donor compliance regulations (USAID, Dfid, ECHO, OFTA, etc)Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches
Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy.

Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent.

To apply please click the link below;
https://kenya.savethechildren.net/careers/details?jid=30273