Essential Job Functions:
Prepare the monthly bank reconciliations
Maintain the bank file, ensuring that all bank information is properly filed and updated
In the absence of the cashier, finance officer will maintain custody of the office cash fund, make daily payments of the approved transactions and other duties related to office cash handling ensuring proper segregation of duties is applied
Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved and documented before payment
Prepare payment vouchers and ensure that all transactions are properly and fully documented and recorded in the cash/bank subjournal and in this process proper segregation of duties is applied
Record payment vouchers daily in the cash/bank subjournal
Assist with month end balance sheet account reconciliations
Make sure that all supporting documentation is prepared and filed according to MC procedures.
Conduct subgrantee pre-award assessments and recommend modifications to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
Assist in the preparation and review of subgrant agreements.
Provide on-going training and support to subgrantees in Mercy Corps subgrant financial procedures and assist in conducting formal subgrantee training workshops.
Review subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time.
Assist in subgrantee site audits and prepare site visit reports.
Follow up on all subgrant compliance issues and audits and document resolutions.
Maintain subgrant tracking as well as financial files in accordance with the Field Finance Manual.
Process subgrantee payments and reconcile subgrant financial tracking to general ledger reports.
Assist in subgrant close-outs ensuring that all requirements of the subgrant agreement have been met and that subgrant funds have been properly settled.
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Other duties as assigned.
Supervisory Responsibility: None
Reports Directly To: Finance Director
Works Directly With: Finance Manager, Finance Officers, Program Managers and other program and support staff in Nairobi Office
Knowledge and Experience:
Two or more years of finance experience, including budgeting and grant management or auditing
A university degree in finance, accounting or a related business field is required.
Two years’ experience in the Finance Department of an non-governmental organization
Good understanding of major international donor rules and non-profit accounting
Prior experience with computerized general ledger software
Advanced computer skills in MS Office programs, particularly Excel and Access.
Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus