Website Summit Recruitment
Reports to: Business Executive Officer
Preferred Personnel Africa Ltd. (PPA) is a limited liability professional human resource firm with over 20 years’ experience in the East African Market. We have a mission to provide holistic Human Resource Solutions through a unique blend of experience, skills and working methods.
The HR Assistant is expected to handle a variety of personnel related administrative duties. The role holder will act as the liaison between the CEO, the Business Executive Officer, other HR staff and outsourced employees to ensure smooth communication and prompt resolution of all queries.
He/she will also support the daily HR activities and assist in coordinating HR policies, processes and relevant documents.
The incumbent’s responsibilities will include but not be limited to;
1. Recruitment & Administrative Support
Provide support in the recruitment, interviews, shortlisting and any other due procedures
during a recruitment and headhunting process.
Support in preparation of documents and follow-ups on timelines and deliverables.
Available for consultation with recruitment stakeholders as well as dealing with any requests regarding HR issues, rules and regulations surrounding recruitment.
Assist in the running of general interviews and interview coaching sessions.
Support in the preparation of payments to suppliers.
Support in any other administrative duties allocated.
2. Outsourcing Support
Support the key contact person for outsourced contractors in dealing with employee requests regarding all HR issues, rules and regulations.
Create and share billing schedules and invoices related to outsourced employees.
Contract Management – drafting employment contracts, handling any changes or alterations to contracts, and periodic make reminders to clients when contracts are about to expire.
Updating and maintaining employee records (hard and soft copies).
Sourcing for relief staff should any of the outsourced staff go on leave or fall ill where required by the client.
Handling all administrative functions associated with outsourced contractors e.g. leave days, insurance and pension.
Support in the preparation of payroll, ensuring any payroll changes requested by the client and/or outsourced staff are communicated to the head office in a timely manner.
Ensuring that outsources contractors receive their end year individual returns (P9 forms).
Conducting reference checks for outsourced contractors and ensuring that referees respond in good time.
Qualifications and Competencies
Minimum of 1 year of HR work experience in a fast paced, client facing environment.
A Bachelor’s degree in HR Management, Business Administration or any other relevant field.
IHRM membership will be an added advantage.
Dedicated and meticulous – high level of accuracy and attention to detail.
Experience in payroll processing.
Strong communication skills.
Willingness to learn.
Proficient in MS Office.
Must have a high level of discretion, tact and sensitivity in dealing with stakeholders at all levels, both internally and externally.
If you believe that you can clearly demonstrate your abilities to meet the relevant criteria for this position, then please submit your application letter, attach your CV, certificates and letters of referee NOT LATER THAN 15TH July 2018 by using this url/website.