Procurement Officer Vacancy

  • Full Time
  • Nairobi

Summit Recruitment

Specific duties and responsibilities include the following:

Planning and coordinating procurement of goods and services
Consult with and educate departments about sourcing strategies, supplier outreach and procurement processes/requirements
Property Administration – Tag and track assets and controllable assets project-wide, handle moving and storage needs for all departments, ensuring compliance with records retention requirements of the program
Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems
Book and track accommodation in Kisumu and project area in collaboration with the county coordinator.
Assist in planning logistics for meetings/seminar/trainings, providing the location and materials, as well as supervising the process of paying per diem and snacks/meals.
Check the process of filling in logbooks by motorists and summarize in Excel for tracking fuel usage.
Manage the project vehicle maintenance.
Lead project in performing procurements, including identifying reliable service providers, evaluating quotes, preparing the bid analysis, giving recommendations after approval, requesting invoices.
Maintain and update monthly inventory lists, excluding the warehouse that will be controlled by the Program & Logistics Coordinator.
Ensure the proper use of goods, materials, and equipment at the office.
Make records of all calls made by the landline telephone and ensure that they are well received, stored and dispatched / distributed with adequate records.
Control stock of office supplies ensuring a timely and proper preparation of procurement plans for the office and project
Assist drivers in the process of completing timesheets and completing advance and travel expense reports.
Assist in security management.
Monitor and forecast upcoming levels of demand and track inventory levels
Keep records of all documents received.
Manage the transport of goods from Nairobi and/or Kisumu to field sites.
Perform any other duties assigned by the supervisor.

Qualification requirements include the following:

Bachelors Degree in Logistics, Business, Management, Administration, or other relevant field.
At least two (2) years of relevant professional experience, with significant experience in the procurement and logistics of commodities.
Experience at USAID-funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable.
Excellent management, supervisory, organizational, computer, and writing skills.


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