Finance Officer Vacancy

  • Full Time
  • Nairobi

Telagen Group of Companies

Job Description

Position

Finance Manager

Location

HQ

Division

Finance

Reports to

Managing Director

Responsible for

No. of holders

Job group

Job group range

Job purpose (role)

Reporting to the Managing Director, to oversee all financial aspects of business and drive the company’s financial strategy and planning. You will be responsible for assessing the financial performance of the company as well as possible risks and investments.

You will oversee a variety of professional level accounting duties involved in preparing, maintaining, analysing, verifying, and reconciling complex financial transactions, statements, records, and reports; maintains the accuracy of the Telagen ledgers and subsidiary financial systems; assist in the preparation of corporate budget, annual audit, and provides highly responsible assistance and advisory to management and the Board of Directors.

You will oversee the manager and the employee’s performance in the finance Division. As the Head you will set policies, operations, create and maintain budgets, and coordinate with management in the evaluation of employees, company performance and efficiencies. You will set daily, weekly, monthly and yearly targets, supervise, monitor and support staff in the division to realize the overall company objectives. You will also be in charge of discipline and recruitment of staff in the division in liaison with MD and HR

In addition, you will collaborate with company executives to develop strategic plans for business growth based on short-term and long-term goals and communicate those goals to the team and guide them to success.

General

Direct and coordinate activities of the departments concerned with Finance operations.
Provide overall leadership, oversee the management of staff, preparation of work schedules and assigning of specific duties to the heads of departments.
Establish and implement departmental policies, goals, objectives, and procedures, conferring with managing Director, board members, heads of division and staff members as necessary.
Determine staffing requirements, interview, hire and train new employees, or oversee those personnel processes in liaison with the Managing Director.
Monitor businesses to ensure that they efficiently and effectively provide needed services while staying within budgetary limits.
Direct and coordinate organization’s financial and budget activities to fund operations, maximize investments, and increase efficiency.
Determine services to be sold, and set prices and credit terms, based on forecasts of customer demand in liaison with the relevant committee and the Managing Director.
Ensure that staff in the division are fully engaged and any emerging disciplinary issues are dealt with promptly and decisively
Ensure that the business units do not only register profits but also growth.
To identify customer needs and promote customer recognition throughout the unit.
To regularly and systematically check standards and identify action for improvement
To have a working knowledge of all aspects of the business and maintain constant involvement of self in tasks
To respond to customer comments and feedback in line with Company policy.
To encourage a proactive culture to minimise all customer complaints.
To develop a culture to ensure consistent excellence in customer service.
To produce, in liaison with the Managing Director, an annual business plan for the business identifying key areas for growth and financial improvement.
To ensure rigorous systems of financial control and management are in place and that all key financial targets are met.
To create a professional working environment through which all employees are adequately trained, fully briefed, regularly appraised and managed in a fair and consistent manner, thus ensuring that a positive unit team is established, within which each individual can aspire to achieving their full potential.
To be fully involved in the interpretation and delivery of the corporate strategy as it relates to their unit ensuring effective feedback to the Executive Team as appropriate.
Reviews, analyses of activities, costs, operations and forecast data to determine division progress is towards the stated goals and objectives.
Prepare daily, weekly, monthly quarterly and annual sales reports to the Managing Director with a copy to the Head of Finance using the prescribed format.
To prepare detailed monthly reports to the Managing Director of the divisions activities on or before the 10th of every month.
Take personal responsibility over the performance of the department and the implementation of the departmental functions under your division.

24. Any other duty that could be delegated by the Managing Director from time to time

Finance support

Budgeting

To coordinate the preparation of corporate budget.
To ensure achievement of all unit budget targets.
To monitor and react to financial budgets and spending targets to ensure the best use of company funds.
Report to management on variances from the established budget, and the reasons for those variances.
Manage the capital process, based on constraint analysis and discounted analysis.
Performing project cost forecasts/budgets, cost tracking, monitoring and controls.

Cost management

Review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement for every business unit.
To ensure rigorous systems of financial control and management are in place and that all key financial targets are met.
To compile a list of debts and debtors on monthly basis for every unit and a combined for the collection, debt management , budget and budgetary control

Financial statements and investment

To produce on monthly basis a loss and profit statement for every business unit namely;-
Logistics
Property management
Regimental
Restaurants
Marketing
Construction
Special programs
Diaspora

To be responsible for timely monthly consolidated financial statements.
To Spearhead the measurement of financial and investment performance
Investment appraisal, and preparation of financial models.

Statutory compliance

Advising the group on tax issues, and ensuring compliance
Ensure payment of NHIF, NSSF, SACCO

Management & Advisory role

Maintain a documented system of accounting policies and procedures
Ensuring the CEO and board is abreast with the Group’s financial standing at all times, and highlighting actual and potential gains, risks and losses.
To oversee the overall control of the group’s accounting function.
Identifying internal control weaknesses – and coming up with remedial measures.

Funds Management

Actively providing professional expertise to the Group’s Fund-Sourcing Team
Forecast cash flow positions, related borrowing needs, and available funds for investment
Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements.
Maintain banking relationships
Arrange for equity and debt financing
Invest funds

Financial Analysis

Keeping knowledge up-to-date about the Kenyan economy, current financial news and financial markets with a view of tracing their relevance to the group strategies
Review the performance of competitors and report on key issues to management
Engage in benchmarking studies to establish areas of potential operational improvement
Interpret the company’s financial results to management and recommend improvement activities
Review company bottlenecks and recommend changes to improve the overall level of company.
Assist in the determination of product pricing in relation to features offered and competitor pricing
Create additional analyses and reports as requested by management

Key Results expected and their impact on organisation’s performance:

General

Completed corporate budgets
Completed divisional budgets
Monthly reports
Set targets for departments and individuals

specific

Financial Reporting

Prepare daily, weekly and monthly and annual financial reports that aid management in decision making.
Ensuring the reports adhere to the set out accounting standards.
Accounts Receivable
Ensure invoicing is done on time and is accurate.
Ensure collections done on time to ensure we have sufficient working capital at all times.
Ensure banking is done for all collections.
Maintain accurate customer statements.
Managing relations with our debtors.

Accounts Payable:

Suppliers paid on time – to ensure we continue getting essential supplies.
Reconciliation of supplier accounts to ensure we pay only for what has been supplied
Managing supplier relationships. Ensuring any issues or complaints are well addressed.
Taxationand Statutory Compliance
Ensure that taxes and other statutory deductions are correctly calculated and paid on time to avoid paying penalties.

Risk Management

Ensure that various areas of the business which pose a risk to business operations that can result to loss are sufficiently covered. Areas such as

Making sure licenses and permits have been paid.
Insurance has been paid.
Taxes have been paid.
Managing customer and supplier relationships to avoid bad publicity.
Ensuring delivery of timely reports.
Cost Control – Keeping costs low to improve on the bottom line
Maintaining internal controls – surrounding various areas such as payments
Providing support to other business units such as procurement, which in turn ensures that operations run well, and we don’t get stuck in core areas as construction.
Ensure bank facilities are serviced on time to avoid default interest.

People Management

To lead by example, encouraging all team members to participate and work together
To delegate authority, empowering team members to take responsibility and ownership for achievement of objectives
To monitor, encourage and participate towards a positive team atmosphere by positively and publicly recognising success and achievements by any member of the team
To set relevant, fair and consistent targets, KPI’s and objectives for team members in line with overall company strategy.
To provide constructive feedback to improve team performance
To represent and feedback staff opinions and views at a higher level

Education and experience

A University Degree in Commerce, Accounting, Business Management/ Administration plus CPA (K)/ACCA or equivalent qualifications. Those possessing a relevant Master’s Degree will have an added advantage. It shall be essential that the person appointed to this job is a member of a relevant professional body

The person appointed to fill the job should have served for a minimum period of eight (8) years at senior level in Finance/Accounting function, five (5) of which in the post of Chief Accountant or equivalent position.

Corporate Competencies:

a) Demonstrates commitment to the Board’s mission, vision and values.

b) Displays cultural, gender, religion, tribal, and age sensitivity and adaptability.

c) Treats all people fairly without favouritism.

d) Demonstrates strong adherence to Telagen business ethical standards.

JOB GENERAL SKILLS AND REQUIREMENTS

•Leadership Skills: You will have to keep your employees motivated, resolve conflicts and make hard decisions for your employees.

•Time Management: You will be working with employees, customers and management. Time management is essential to make sure everything gets done.

•Math and Budgeting: Heads are expected to create, keep and maintain a budget, as well as make projections based on previous expenditures. You will need to be confident in using math skills to make sure you know where your company’s money is going.

•Analytical Skills: You will be in charge of overseeing the hiring, developing and disciplining of new employees, and being a good judge of character will help ensure that you hire the right people to maintain an efficient and motivated team. You will also need analytical skills to be able to solve problems that may come up during a typical work day.

•Decision-Making Skills: The buck stops with you. Whether it is dealing with employees, customers, top executives or vendors, you will have to make decisions that affect the company. Having the ability to make hard and fast decisions is crucial to your success.

•Speaking and Writing: Heads do a lot of communicating. This might be in negotiations with contractors, in front of a group of employees, or in a meeting with other management. You might be called upon to write reports and recommendations. Great verbal communications and writing skills will help you in any of these scenario

Key Competencies

· Attention to detail and accuracy

· Planning and organizing

Strategic thinking

· Problem identification and analysis

· Judgment and problem-solving

· Stress tolerance

Applications for the qualified candidates to be sent via Apply Now Button. Only the qualified candidates will be contacted. The company reserves the right to lower or raise the qualification or years of experience depending on the volume of applications. The deadline for the applications will be on before 10th June, 2018 at 5pm.

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