Records Management Officer Vacancy

  • Full Time
  • Nairobi

The Technical and Vocational Education and Training Authority (TVETA)

Job Description

The Technical and Vocational Education and Training Authority (TVETA) is a State Corporation under the Ministry of Education established under the TVET Act of 2013. The mandate of the Authority is to promote quality access, equity and relevance in Technical and Vocational Education and Training (TVET) by developing standards, inspecting, registering and licensing trainers, institutions and training programmes.

23. Records Management Officer II, Grade TVETA 6

Vacancy No. TVETA/23/JUN. 2018: Number of Posts: One (1)

Basic Salary Scale: Kshs. 67,950 – 90,900 pm

(a) Duties and Responsibilities

Reporting to the Records Management Officer I, the Records Management Officer II will be responsible for the following:

(i) Ensuring security of files and documents in the registry

(ii) Developing a records storage plan, which includes the short and long-term housing of physical records and digital information

(iii) Opening and closing of files

(iv) Managing movement of files in and out of the registry

(v) Maintaining a comprehensive file classification scheme and indices for TVETA records

(vi) Controlling access to records internally and outside of the organization while ensuring confidentiality of information

(vii) Implementing policies and practices regarding records including their organization and disposal

(viii) Dispatching of mail, files and related documents

(b) Requirements for Appointment

For appointment to this grade, one must have: –

(i) Served for a minimum period of three (3) years as a Records Management Officer in the public service/private sector or in an equivalent and relevant position;

(ii) A Bachelor’s degree in Information Science/Records Management from a recognized institution


A Bachelor’s degree in any of the social sciences and a diploma in Records/Information Management, Library /Information Science or equivalent qualifications from a recognized institution

(iii) Certificate in computer applications from a recognized institution.

(iv) Demonstrated a high degree of professional competence and administrative capability required for effective performance of duties at this level;


Those fulfilling the requirements of the positions should submit their applications clearly quoting the Vacancy/Position and Vacancy Number on the envelope and application. The application MUST be accompanied with a detailed C.V stating the current position, work experience, postal address, telephone and email contacts, and copies of all relevant academic and professional certificates (only those stated in the job requirements) and, relevant work testimonials. Further, interested applicants are required to fill the Applicant’s Personal Profile Form. Those making online applications can access the Form via link

Applicants submitting hard copy applications can download and fill the Applicant’s Personal Profile Form from our website.

Applicants are also expected to provide email, telephone and postal contacts of three referees.

All applications should reach the Director General on or before 29th June 2018 at 5.00 pm.

Applications should be addressed to:

The Director General


P.O Box 35625- 00100




Forward the applications via email address: [email protected]

Technical and Vocational Education and Training Authority is an equal opportunity employer and does not charge any fee on job applicants. Male and female potential candidates living with a disability are encouraged to apply. Only shortlisted candidates will be contacted

Applicants who will be invited for interview will be expected to produce valid copies of clearance certificates from the following organizations when they appear for interview in fulfillment of the requirements of Chapter Six of the Kenyan Constitution.

i. Valid tax compliance certificate from Kenya Revenue Authority (KRA)

ii. Valid Higher Education Loans Board (HELB) clearance certificate;

iii. Valid self-declaration forms from Ethics and Anti-Corruption Commission specific to this advertisement;

iv. Police Clearance Certificate from the Directorate of Criminal Investigations (DCI) issued not more than one year ago from the date of this advert;

v. Valid Credit Reference Bureau (CRB) clearance.

For any queries please call this number +254202392140