Administrative Assistant Vacancy

  • Full Time
  • Nairobi

Umma University

Job Description

ADMINISTRATIVE ASSISTANT REF: VA/UU/031/2018

Key Responsibilities

• Provides support for associated activities to include managing the schedule /calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative and inquiries as appropriate.

• Serves as a primary point of direct administrative contact and liaison with other offices, individuals and external institutions and agencies on a range of issues.

• Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving.

• Organizes and facilitates meetings, workshops, conferences and special events as requested, schedules and coordinates dates and times, venues, attendance, agendas and facilities, takes minutes and provides administrative support and follow-up on matters arising from meetings.

• Screens and evaluates incoming and outgoing correspondences and prepares responses as appropriate.

• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.

• Performs other job –related duties as assigned. 5. Administrative Assistant -Provides support for associated activities to include managing the schedule /calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative and inquiries as appropriate.

• Serves as a primary point of direct administrative contact and liaison with other offices, individuals and external institutions and agencies on a range of issues.

• Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving.

• Organizes and facilitates meetings, workshops, conferences and special events as requested, schedules and coordinates dates and times, venues, attendance, agendas and facilities, takes minutes and provides administrative support and follow-up on matters arising from meetings.

• Screens and evaluates incoming and outgoing correspondences and prepares responses as appropriate.

• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.

• Performs other job –related duties as assigned.

QUALIFICATIONS

• Bachelor’s Degree in relevant administrative discipline.

• 3 years proven working experience

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like Printers, Computers etc.

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work.

• Attention to details and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

APPLICATION PROCEDURE

The applicants should provide full details of educational and professional qualification, work experience, present post and salary, applicant’s telephone number and e-mail address.

Copies of certificates and testimonials should also be enclosed giving the names and addresses of three (3) referees who are conversant with the applicant’s competence in area of specialization.

If you meet the above requirements and interested in joining a team of hardworking staff, please send your resume and application letter clearly marked “Administrative Assistant” to the address below by 14th July, 2018.

NB: ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

Umma University is an equal opportunity employer. Women, marginalized groups and persons living with disability are encouraged to apply.

The Vice Chancellor,

Umma University,

P. O. Box: 713 – 01100, Kajiado – Kenya

.

To apply for this job please visit www.brightermonday.co.ke.