Budget Associate Vacancy-Job Ref:JKKE/1703/202018

  • Contract
  • Full Time
  • Nairobi


Budget Associate Vacancy-Job Ref:JKKE/1703/202018

Job Title: Job ID: Budget Associate


Location: Nairobi (RB), Kenya

Salary Grade: G6

Hardship Level: B

Family Location Type: Family

Eligible Applicants

This position is advertised open to internal and external applicants.

Procedures and Eligibility

The usual eligibility requirements are waived.

Duties and Qualifications

Budget Associate

Organizational Setting and Work Relationships

The Budget Associate is responsible for assisting the concerned manager in ensuring that resource allocation decisions are documented and accurately recorded in MSRP, that budget submissions are reviewed and evaluated to support decision-making, and that budget, income and expenditure analysis are regularly performed and cases of significant variances/issues timely reported to management.

The incumbent may directly supervises some support staff. Contacts on administrative/budgetary related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.


Assist in the preparation of the Office’s budgetary and financial reports for external governance and oversight bodies.
Assist in maintaining in-depth understanding of the (geographical) area of responsibility to facilitate the analysis of budget management and budget submissions.
Produce budgetary and financial reports and tables in support of internal recurrent processes such as the annual programme review, revenue allocation, mid-year review, year-end accounts closure, finance meetings, and other as well as of ad-hoc reports and queries.
Under the guidance of the supervisor and in close coordination with the Regional Controller or the Office of the Controller, provide advice regarding the interpretation of policies and procedures and on their practical application.
Assist in maintaining budgetary systems and participate/provide inputs to gap analysis and to the testing of system upgrades and enhancements.
Support the planning for financial requirements, assist the Supervisor in providing useful analysis of past year trends and future projections, in relation to the strategic directions and planned activities, reviewing and ensuring the quality, coherence, consistency and completeness of budget submissions for the initial allocation and subsequent reallocations of resources during the programme year, so that the use of available resources is prioritised and optimised.
Disseminate Budget Committee decisions and ensure timely and accurate implementation of decisions.

Tags accounting standards financial reporting gap analysis peoplesoft public sector
Assist in supporting and monitoring the management of grants from donors, including the appropriate financial reporting considering earmarking limitations.
Contribute with analysis, documentation, or any other relevant input the preparation of notes and answer to audit queries; ensure the implementation of budget-related audit recommendations.
Participate in the recruitment of local budget-related personnel.
Check budget impact of position change requests (creations, discontinuations, upgrades).
Check funding source of requests for Temporary Assistance (sufficient ABOD or vacant position).
Provide training and support to colleagues within the office, in other Divisions in HQ and the field on budget and systems issues.
Perform other related duties as required.
Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G6 – 6 years relevant experience with High school diploma plus Advanced Training/Certificate

Field(s) of Education

N / A

(Field(s) of Education marked with an asterisk

are essential)
Certificates and/or Licenses

Training or certification in accounting*, budgeting, financial procedures or relevant fields.

(Certificates and Licenses marked with an asterisk

are essential)
Relevant Job Experience

Essential: Work experience in Finance and budget.

Working knowledge of International Public Sector Accounting Standards (IPSAS).

Excellent computer skills ranging from the use of the most advanced functions and features of MS Excel (e.g. pivot tables and V lookups) to the use of corporate ERPs.

Desirable: Knowledge of UNHCR budgeting methodology and structure.

Knowledge of MSRP PeopleSoft, its ledgers, modules, and chart fields and Hyperion.

Knowledge of Focus as a planning, implementation and reporting tool.

Functional Skills


BU-UNHCR `s Budgetary Cycles and Procedures

IT-Computer Literacy*

UN-UN/UNHCR Administrative Rules, Regulations and Procedures

UN-UN/UNHCR Financial Rules and Regulations and Procedures

IT-PeopleSoft EPM/Budget

(Functional Skills marked with an asterisk

are essential)
Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Position Competencies

Competencies as defined in Job Profile

Language Requirements

Please also note that English is essential for this Job Opening.