Personal Assistant Vacancy

  • Full Time
  • Nairobi

Virtual Hr Recruitment Limited

Job Description

SALARY: 25,000

OFFICE RECEPTIONIST AND PA TO THE COO

Reporting to the Human Resource Manager

Duties & Responsibilities:

• Receive clients and visitors and notify relevant department/staff members in a timely manner;

• Effectively handle client queries at the reception and channel these to the relevant department/staff;

• Ensure that the reception area is kept tidy at all times and that necessary publications are available at the reception;

• Receive and record incoming hand deliveries, sign for them, and place in trays for dispatch by internal messengers;

• Coordinate and establish priorities of urgent dispatches from all departments;

• Receive all incoming calls and forward them to respective department/Staff members.

• Hold letters or cheques for collection by suppliers/clients.

• To manage the COO diary ensuring effective coordination between key persons and contacts to ensure proper planning of the diary.

• Facilitating the COO to manage time effectively by preparing executive presentation, memos, letters, reports etc.

• Any additional deliverables that maybe assigned from time to time.

Qualifications:

• Must be a holder of at least a Diploma in front office, customer service, business administration or any other related field.

• A minimum of 1 years’ experience in front office or customer care role.

• Excellent interpersonal and communication skills.

• Ability to manage processes, maintain accurate records, interpret/ analyze a wide variety of data and identify/resolve activity problems;

• Excellent organization and planning skills with ability to handle work in an efficient and timely manner; a

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To apply for this job please visit www.brightermonday.co.ke.