Accountant-Global Fund TBVacancy-Job Ref: JKEWVI/1011/202067

World Vision

Accountant-Global Fund TBVacancy-Job Ref: JKEWVI/1011/202067

Nakuru (Kenya)

JOB DESCRIPTION
World Vision Kenya is part of the Inter-Agency Scheme for the Disclosure of Safeguarding-related Misconduct in Recruitment Process within the Humanitarian and Development Sector and all candidates will thus be screened as appropriate for any safeguarding related misconduct.

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Accountant – Global Fund TB

Reporting to : Cluster manager

Grade Level : 13

Purpose of Position

To provide overall finance and accounting services to the Global Fund TB Grant in Nakuru County ensuring sound Financial Practices and adequate internal controls in line with donor requirements and WVK policies Systems and Procedures.

Major Responsibilities

Financial Reporting and Analysis

Post financial data transactions into the accounting system.

Consolidate and submit accurate project funding requests for GF TB

Ensure timely preparation and review bank reconciliation statements for the project.

Prepare and consolidate accurate financial analysis for management decision making.

Prepare Core/Logframe Combined Financial Reports.

Ensure timely review and recording of Employee Expense Reports.

Ensure timely review and reconciliation of the balance sheet items.

Consolidate periodic Cluster compliance reports.

Planning, Budgeting & Budgetary control

Prepare accurate GF TB grant budgets

Ensure accurate and quality project budgets are uploaded into existing databases and systems.

Ensure compliance with grant guidelines and other standards

Participate in proposal writing and grant budget development.

Conduct financial analysis for management decision making.

Monitor and timely communicate changes on Project Budget and Actuals System (PBAS) commitment.

Develop realistic cash flow forecasts in line with the project plans.

Risk Management

Ensure Finance and administration risks for the GF TB grant are identified, recorded in Riskonnect and mitigation measures put in place.

Provide timely support and coordination to all Finance and Accounting related internal and external audits

Ensure timely implementation of Finance and Accounts audit recommendations for the project

Ensure adherence to internal controls and WVK Policies as relates to Finance and Administration are adhered to by all staff in the project and any non-adherences are noted in a timely manner for correction and process improvement

Ensure timely production and review of monthly report to address any variances in a timely manner.

Cash Management, Payments and Coordination

Ensure maintenance of up to date records of cash disbursement.

Cash flow management to ensure compliance with target low.

Ensure timely supplier invoice payment and staff disbursements.

Coordination of all accounting functions in the cluster.

Provide technical support and leadership to staff within the Cluster.

Office Administration

Ensure that the project office is safe for occupation as per OSHA requirements and regulations.

Coordinate facilities management at the project office by supervising outsourced service providers including security and janitorial services

Ensure equipment are properly maintained and operated optimally.

Asset management

Ensure assets are properly tagged and recorded in the asset register and in Sunsystem within the Cluster.

Support the Programs in asset acquisition, management and disposal.

Liaise with the security department and the cluster office driver to ensure motor vehicles are used as per WVK policies.

Review motor vehicle summary reports from the cluster driver on a monthly basis to ascertain proper usage and efficiency.

Consolidate and review the Project asset register and share with Cluster Accountant on quarterly basis.

Ensure accurate information for fleet, real estate and insurance is provided to the RO annually for updating Real Estate and Assets Management (REAM) portal.

Local partners’ capacity building

Conduct financial assessment of potential local partners.

Build financial management capacity of local partners for competence and risk reduction

Review MOUs and funding agreements to ensure soundness.

Ensure timely funding of the local partners

Review financial reports and transactions

Monitoring the local partners to ensure compliance and for process improvements

Any other Duty assigned by supervisor or designee

Perform any other duty as may be assigned by supervisor or designee from time to time

Participate and contribute in committees and task forces as required.

Knowledge, Skills and Abilities

Minimum 4 years of relevant accounting experience

Bachelor of Commerce, Economics, Accounting or Finance, Business management/ Administration or related degree

Fully qualified Accountant – CPA (K).

Experience working in Global Fund Grant implementation is Mandatory

Knowledge of Sun system is an added advantage.

Demonstrated ability to work under minimal supervision

Advanced excel and analytical skills

 

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